Construction Office Manager
Customer Service & Support/Administrative Assistant
LHH
$62,000.00 - $73,000.00 per Year
Houston, TexasPermanent
Administrative Assistant
Customer Service & Support
LHH is seeking a CONSTRUCTION OFFICE MANAGER for a direct hire position in Houston, TX.
Position: CONSTRUCTION OFFICE MANAGER
Type: direct hire
Location: 100% ONSITE (77055 zip code)
Pay Range: $62,000-73,000 annually DOE
Work Schedule: M-F, 7-4 or 8-5
DUTIES:
Manage workflow ensuring that deadlines are met, and work is completed correctly
Implement programs as directed by management, and see the programs through to completion
Generate memos, emails and reports when appropriate
Respond to questions and requests for information
Answer incoming calls and assume receptionist duties
Oversee all office Billing and Contract set-up
Lead job cost and ticket costing efforts as it pertains to all Billing
Coordinate collections for district AR and coordinate with district collectors, if applicable, depositing local checks, and participating on collections calls with Finance team
Manage AP portal and elevating any exceptions with District Manager
Manage office Petty Cash and Check Register
Monitor American Express report management
Post Service Trade time into GP, review timesheets in DayForce App, elevating any issues and send to District Manager for approval.
Coordinate with HR on all new hires and terminations, including on-boarding, off-boarding in Ceridian for payroll, benefits, etc., with IT for any systems set-up, and with Safety for safety and OSHA
Notify Nuvo Solutions for cell phones and iPads for district technicians and coordinate with IT on any systems issues or needs
Maintain district office and technician licensing
Oversee Administrative staff, including Billers, Collectors, Receptionist, etc.
Coordinate fleet management needs, including vehicle orders, wrapping, repairs, and maintenance with Fleet Manager
Liaise with Safety team to ensure OSHA training and office safety requirements are met
QUALIFICATIONS:
High school diploma
Detailed oriented and demonstrate a high degree of accuracy when performing data entry
SKILLS:
Current use of MS Office Suite (Word, Excel) in a proficient manner
Great Plains proficiency a plus
Exceptional communication skills
Superior organization skills and dedication to completing projects in a timely manner.
EXPERIENCE:
Minimum 3 to 5 years of office administrative and management experience, required
Prior supervisory experience
Pay Details: $62,000.00 to $73,000.00 per year
Search managed by: Nicole Vassiliades
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Construction Office Manager
Customer Service & Support/Administrative Assistant
LHH
$62,000.00 - $73,000.00 per Year
Houston, TexasPermanent
Administrative Assistant
Customer Service & Support
LHH is seeking a CONSTRUCTION OFFICE MANAGER for a direct hire position in Houston, TX.
Position: CONSTRUCTION OFFICE MANAGER
Type: direct hire
Location: 100% ONSITE (77055 zip code)
Pay Range: $62,000-73,000 annually DOE
Work Schedule: M-F, 7-4 or 8-5
DUTIES:
Manage workflow ensuring that deadlines are met, and work is completed correctly
Implement programs as directed by management, and see the programs through to completion
Generate memos, emails and reports when appropriate
Respond to questions and requests for information
Answer incoming calls and assume receptionist duties
Oversee all office Billing and Contract set-up
Lead job cost and ticket costing efforts as it pertains to all Billing
Coordinate collections for district AR and coordinate with district collectors, if applicable, depositing local checks, and participating on collections calls with Finance team
Manage AP portal and elevating any exceptions with District Manager
Manage office Petty Cash and Check Register
Monitor American Express report management
Post Service Trade time into GP, review timesheets in DayForce App, elevating any issues and send to District Manager for approval.
Coordinate with HR on all new hires and terminations, including on-boarding, off-boarding in Ceridian for payroll, benefits, etc., with IT for any systems set-up, and with Safety for safety and OSHA
Notify Nuvo Solutions for cell phones and iPads for district technicians and coordinate with IT on any systems issues or needs
Maintain district office and technician licensing
Oversee Administrative staff, including Billers, Collectors, Receptionist, etc.
Coordinate fleet management needs, including vehicle orders, wrapping, repairs, and maintenance with Fleet Manager
Liaise with Safety team to ensure OSHA training and office safety requirements are met
QUALIFICATIONS:
High school diploma
Detailed oriented and demonstrate a high degree of accuracy when performing data entry
SKILLS:
Current use of MS Office Suite (Word, Excel) in a proficient manner
Great Plains proficiency a plus
Exceptional communication skills
Superior organization skills and dedication to completing projects in a timely manner.
EXPERIENCE:
Minimum 3 to 5 years of office administrative and management experience, required
Prior supervisory experience
Pay Details: $62,000.00 to $73,000.00 per year
Search managed by: Nicole Vassiliades
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance