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Construction Office Manager

Customer Service & Support/Administrative Assistant

LHH

$62,000.00 - $73,000.00 per Year

Houston, Texas

Permanent

Administrative Assistant

Customer Service & Support

LHH is seeking a CONSTRUCTION OFFICE MANAGER for a direct hire position in Houston, TX.

Position: CONSTRUCTION OFFICE MANAGER

Type: direct hire

Location: 100% ONSITE (77055 zip code)

Pay Range: $62,000-73,000 annually DOE

Work Schedule: M-F, 7-4 or 8-5

DUTIES:

  • Manage workflow ensuring that deadlines are met, and work is completed correctly

  • Implement programs as directed by management, and see the programs through to completion

  • Generate memos, emails and reports when appropriate

  • Respond to questions and requests for information

  • Answer incoming calls and assume receptionist duties

  • Oversee all office Billing and Contract set-up

  • Lead job cost and ticket costing efforts as it pertains to all Billing

  • Coordinate collections for district AR and coordinate with district collectors, if applicable, depositing local checks, and participating on collections calls with Finance team

  • Manage AP portal and elevating any exceptions with District Manager

  • Manage office Petty Cash and Check Register

  • Monitor American Express report management

  • Post Service Trade time into GP, review timesheets in DayForce App, elevating any issues and send to District Manager for approval.

  • Coordinate with HR on all new hires and terminations, including on-boarding, off-boarding in Ceridian for payroll, benefits, etc., with IT for any systems set-up, and with Safety for safety and OSHA

  • Notify Nuvo Solutions for cell phones and iPads for district technicians and coordinate with IT on any systems issues or needs

  • Maintain district office and technician licensing

  • Oversee Administrative staff, including Billers, Collectors, Receptionist, etc.

  • Coordinate fleet management needs, including vehicle orders, wrapping, repairs, and maintenance with Fleet Manager

  • Liaise with Safety team to ensure OSHA training and office safety requirements are met

QUALIFICATIONS:

  • High school diploma

  • Detailed oriented and demonstrate a high degree of accuracy when performing data entry

SKILLS:

  • Current use of MS Office Suite (Word, Excel) in a proficient manner

  • Great Plains proficiency a plus

  • Exceptional communication skills

  • Superior organization skills and dedication to completing projects in a timely manner.

EXPERIENCE:

  • Minimum 3 to 5 years of office administrative and management experience, required

  • Prior supervisory experience



Pay Details: $62,000.00 to $73,000.00 per year

Search managed by: Nicole Vassiliades

Equal Opportunity Employer/Veterans/Disabled



To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy



The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:


  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance

Ref US_EN_27_813166_3063238

Construction Office Manager

Customer Service & Support/Administrative Assistant

LHH

$62,000.00 - $73,000.00 per Year

Houston, Texas

Permanent

Administrative Assistant

Customer Service & Support

LHH is seeking a CONSTRUCTION OFFICE MANAGER for a direct hire position in Houston, TX.

Position: CONSTRUCTION OFFICE MANAGER

Type: direct hire

Location: 100% ONSITE (77055 zip code)

Pay Range: $62,000-73,000 annually DOE

Work Schedule: M-F, 7-4 or 8-5

DUTIES:

  • Manage workflow ensuring that deadlines are met, and work is completed correctly

  • Implement programs as directed by management, and see the programs through to completion

  • Generate memos, emails and reports when appropriate

  • Respond to questions and requests for information

  • Answer incoming calls and assume receptionist duties

  • Oversee all office Billing and Contract set-up

  • Lead job cost and ticket costing efforts as it pertains to all Billing

  • Coordinate collections for district AR and coordinate with district collectors, if applicable, depositing local checks, and participating on collections calls with Finance team

  • Manage AP portal and elevating any exceptions with District Manager

  • Manage office Petty Cash and Check Register

  • Monitor American Express report management

  • Post Service Trade time into GP, review timesheets in DayForce App, elevating any issues and send to District Manager for approval.

  • Coordinate with HR on all new hires and terminations, including on-boarding, off-boarding in Ceridian for payroll, benefits, etc., with IT for any systems set-up, and with Safety for safety and OSHA

  • Notify Nuvo Solutions for cell phones and iPads for district technicians and coordinate with IT on any systems issues or needs

  • Maintain district office and technician licensing

  • Oversee Administrative staff, including Billers, Collectors, Receptionist, etc.

  • Coordinate fleet management needs, including vehicle orders, wrapping, repairs, and maintenance with Fleet Manager

  • Liaise with Safety team to ensure OSHA training and office safety requirements are met

QUALIFICATIONS:

  • High school diploma

  • Detailed oriented and demonstrate a high degree of accuracy when performing data entry

SKILLS:

  • Current use of MS Office Suite (Word, Excel) in a proficient manner

  • Great Plains proficiency a plus

  • Exceptional communication skills

  • Superior organization skills and dedication to completing projects in a timely manner.

EXPERIENCE:

  • Minimum 3 to 5 years of office administrative and management experience, required

  • Prior supervisory experience



Pay Details: $62,000.00 to $73,000.00 per year

Search managed by: Nicole Vassiliades

Equal Opportunity Employer/Veterans/Disabled



To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy



The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:


  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance

Ref US_EN_27_813166_3063238
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