Legal Secretary

Location: Downtown Los Angeles, CA

Compensation: $80,000 – $110,000/year along with Paid Time Off, Paid Sick Time and Holidays, Healthcare, Dental and Vision Coverage, 401k

Job Type: Direct Hire, Full-Time, Onsite

LHH is partnering with a national law firm seeking an experienced Legal Secretary to support attorneys in its civil litigation defense practice in their Downtown Los Angeles office. This is a full-time, onsite opportunity ideal for a highly organized, professional individual with strong administrative and technical skills and a deep understanding of litigation processes.

Responsibilities:

Attorney Support & Communication:

• Deliver comprehensive administrative and secretarial assistance to assigned attorneys

• Monitor and handle attorney inboxes in Outlook, including composing, organizing, and forwarding email communications

• Receive, organize, and route incoming mail for attorneys

Document Preparation & File Management:

• Prepare, revise, and finalize legal documents and correspondence with a strong attention to detail

• Maintain and organize legal files and case materials, ensuring accurate record-keeping

• Handle administrative tasks such as scanning, printing, copying, faxing, and converting documents to PDF

Calendar, Meeting, and Travel Coordination:

• Oversee attorney calendars, including scheduling of court dates, client meetings, and depositions

• Plan and arrange in-office and off-site meetings, including managing logistics, space reservations, and catering when necessary

• Coordinate travel plans and compile comprehensive expense reports for attorney reimbursement

Litigation and Billing Assistance:

• Facilitate conflict checks and manage new matter intake documentation

• Enter and track attorney billable time in the firm’s billing system accurately and in a timely manner

Qualifications:

• High school diploma required; bachelor’s degree preferred

• Minimum of 5 years of experience in civil litigation defense as a legal secretary or executive assistant

• Experience in a legal or financial environment preferred

• Strong organizational and interpersonal skills, with the ability to manage multiple priorities and deadlines

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance