Office Administrator
Location: Lake Forest, CA (Fully Onsite, 8 AM – 5 PM)
Type: Contract-to-Hire
Pay: $25-30/hour, based of experience

Overview:

We are seeking a highly organized and proactive individual to manage day-to-day operations and office administration. This person will be the go-to resource for all internal processes, vendor coordination, executive assistance, and light HR support. The role also includes oversight of property management functions related to the company’s building.

Key Responsibilities:

Office Operations & Executive Support

• Coordinate schedules, manage administrative workflows, and support general office functions

• Liaise with external vendors for insurance, IT, office supplies, and equipment maintenance

• Provide administrative assistance to accounting and project teams

• Help maintain compliance with licensing, audits, and insurance requirements

• Assist with calendar scheduling, travel arrangements, and document prep for leadership

• Organize company events and manage new hire onboarding/offboarding

• Track staff hours for client billing and assist with internal expense reporting

• Oversee building maintenance and coordinate with service vendors

• Handle communication with tenants and track access and alarm system records

• Support ownership with leasing agreements and tenant documentation

• Collaborate with accounting on budget tracking, rent collection, and reporting

• Assist with inspections and compliance tasks such as backflow testing

Ideal Background:

• Strong multitasker with proven success in office coordination or property administration

• Effective communicator and problem-solver

• Experience using QuickBooks, Microsoft Office, and Adobe or Bluebeam

• Bachelor's degree preferred

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance