Assistant to Chief Administrative Officer
Los Angeles, California
Direct Hire
$40.00 - $40.00 per Hour
Executive Assistant for C-Level Executive
The Assistant should be proactive and detail oriented. This role manages the office for a busy C-suite executive and lawyer. Legal experience a plus, not required. Must have excellent communication skill both verbal and written.
Responsibilities
Handle high-volume calendar and schedule.
Prepare daily “To-Do” Lists in addition to managing follow-up files and determining which items can be handled directly by the assistant on the executive’s behalf.
Draft, redline and edit highly confidential documents.
Understand the workflow relationships for the C-Level Exective
Liaise with multiple external legal counsels on active litigation cases, subpoenas and contracts.
E-file high volume of documents and send documents for e-sign as requested.
Access and run reports on NetDocs legal database, hCue and other corporate databases.
Organize and update hard copy files, ensuring all relevant documents are within reach.
Organize and maintain high-volume calendars, creating efficiency and balance in daily/weekly/monthly schedules
Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes and shifting priorities
Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner
Provide in office coordination for large meetings, lunches and team meetings
Coordinate heavy and complex travel including all associated logistics
Be a collaborative and reliable cross-functional partner
Assist with creating presentation materials and resources
Complete monthly expense reports and other administrative tasks
Plan and coordinate various team events
Contribute to initiatives and projects in addition to your core role
Perform other varying personal and professional administrative tasks as needed
Qualifications
BA/BS from an accredited 4-year University or College preferred
English major or other major where extensive writing is preferred
5+ years of relevant administrative assistant experience
Prior agency experience is a plus, but not required
Proficiency in Microsoft Outlook, PowerPoint, Word, Excel, Adobe Acrobat Professional, and Internet
Must possess strong organizational, interpersonal and communication skills (including excellent phone/e-mail etiquette) and be able to manage through ambiguity effectively
Must possess the ability to pay close attention to detail
Must have the ability to meet deadlines and able to juggle multiple tasks simultaneously
Strong follow-up and project management skills
Able to work in a fast-paced and team-oriented department
Must be resourceful and possess good judgment
Ability to properly and discreetly handle sensitive and confidential information
Benefit offerings include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Pay Details: $40.00 per hour Search managed by: Michelle SchillerEqual Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.
Assistant to Chief Administrative Officer
LHH
22 days ago
$40.00 - $40.00 per Hour
Direct Hire
Los Angeles, California
Executive Assistant for C-Level Executive
The Assistant should be proactive and detail oriented. This role manages the office for a busy C-suite executive and lawyer. Legal experience a plus, not required. Must have excellent communication skill both verbal and written.
Responsibilities
Handle high-volume calendar and schedule.
Prepare daily “To-Do” Lists in addition to managing follow-up files and determining which items can be handled directly by the assistant on the executive’s behalf.
Draft, redline and edit highly confidential documents.
Understand the workflow relationships for the C-Level Exective
Liaise with multiple external legal counsels on active litigation cases, subpoenas and contracts.
E-file high volume of documents and send documents for e-sign as requested.
Access and run reports on NetDocs legal database, hCue and other corporate databases.
Organize and update hard copy files, ensuring all relevant documents are within reach.
Organize and maintain high-volume calendars, creating efficiency and balance in daily/weekly/monthly schedules
Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes and shifting priorities
Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner
Provide in office coordination for large meetings, lunches and team meetings
Coordinate heavy and complex travel including all associated logistics
Be a collaborative and reliable cross-functional partner
Assist with creating presentation materials and resources
Complete monthly expense reports and other administrative tasks
Plan and coordinate various team events
Contribute to initiatives and projects in addition to your core role
Perform other varying personal and professional administrative tasks as needed
Qualifications
BA/BS from an accredited 4-year University or College preferred
English major or other major where extensive writing is preferred
5+ years of relevant administrative assistant experience
Prior agency experience is a plus, but not required
Proficiency in Microsoft Outlook, PowerPoint, Word, Excel, Adobe Acrobat Professional, and Internet
Must possess strong organizational, interpersonal and communication skills (including excellent phone/e-mail etiquette) and be able to manage through ambiguity effectively
Must possess the ability to pay close attention to detail
Must have the ability to meet deadlines and able to juggle multiple tasks simultaneously
Strong follow-up and project management skills
Able to work in a fast-paced and team-oriented department
Must be resourceful and possess good judgment
Ability to properly and discreetly handle sensitive and confidential information
Benefit offerings include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Pay Details: $40.00 per hour Search managed by: Michelle SchillerEqual Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.