About the Role:

LHH is working with a law firm seeking a highly organized and experienced Litigation Legal Secretary to join the fast-paced business litigation firm in Downtown Los Angeles.

This role supports attorneys with a wide range of administrative and legal tasks and requires strong knowledge of court procedures, document preparation, and client service.

Key Responsibilities:

• Timely and accurately file litigation documents in arbitrations and state, federal, and appellate courts.

• File and serve legal documents including summonses, complaints, motions, subpoenas, and correspondence.

• Manage e-filing processes and coordinate delivery of mandatory chambers copies.

• Assist attorneys with preparation for depositions, hearings, mediations, trials, and other litigation events.

• Schedule and coordinate remote court appearances.

• Draft, revise, and format pleadings, memoranda, and legal correspondence.

• Maintain and organize case files—both physical and electronic—using document management systems.

• Monitor and report on litigation deadlines; prepare weekly deadline summaries.

• Review and route incoming emails to appropriate legal teams.

• Communicate professionally with court clerks, clients, and litigation vendors.

• Provide backup support to other secretaries and reception staff as needed.

• Maintain professionalism and accuracy under pressure and during high-volume periods.

• Perform additional administrative tasks and special projects as assigned.

Qualifications:

• 2–3 years of experience as a litigation legal secretary, preferably supporting a partner or senior attorney.

• Prior civil litigation experience strongly preferred.

• Proficiency in Microsoft Office (Outlook, Word, Excel) and familiarity with legal document management systems (Clio and Dropbox a plus).

• Excellent grammar, spelling, and attention to detail.

• Strong multitasking and time management skills.

• Bachelor’s degree preferred.

• Tech-savvy and able to troubleshoot basic issues independently.

• Ability to work both independently and collaboratively in a team environment.

Job Details:

• Direct Hire

• On-Site, Mon - Fri, 9am - 6pm

• Salary: $55,000 - $75,000

• PTO: 15 Days, Paid Holidays

• Paid parking and transit reimbursement

• This posting is a representative sample of the types of roles we typically place with our clients. Depending on the specific client, location, and role, the salary range is estimated to be $55,000 to $75,000 and benefits may include medical, dental, vision, and 401k plans.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance