Overview:

Our client, a reputable organization, is looking for a proactive, detail-loving multitasker to join their team as an Executive Assistant / Billing Specialist. This role is perfect for someone who thrives in a fast-paced environment, enjoys variety in their day, and isn’t afraid to jump in, ask questions, and get things done. If you’ve got experience in a CPA, financial, or legal setting—that’s a huge plus!

Key Responsibilities:

• Support the Managing Partner with day-to-day organization, scheduling, and communication

• Manage inbox communications and respond to clients professionally and promptly

• Create agendas, coordinate meetings, and maintain both digital and physical files

• Interact with clients daily—delivering top-tier customer service with a warm, professional presence

• Communicate with attorneys and third parties to gather information and resolve questions

• Proofread and edit all outgoing communications for clarity and accuracy

• Oversee client billing processes:

• Clean up historical billing records

• Ensure time entries reflect productive, billable work

• Maintain accurate, time-based billing practices

• Tackle additional administrative tasks as needed

Qualifications:

• Prior experience in an executive support or billing role (law firm or CPA/financial industry experience is a big bonus!)

• Excellent communication skills and a welcoming, professional demeanor

• Strong grammar, writing, and proofreading skills

• High attention to detail and strong data entry skills

• Basic math skills required; bookkeeping experience is a plus

• Comfortable working with a variety of personalities and not easily rattled

• Curious, eager to learn, and not afraid to ask questions

• Willingness to work extended hours during busy season (January–April)

If you’re ready to bring your energy, organization, and billing know-how to a team that values growth—we’d love to hear from you!

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance