Hi there!

We are looking to add an Accounts Payable Supervisor to our well-established accounting team in our Menlo Park office! We’re a well-established property management firm (specializing in multi-family properties) and are looking to add to our team due to some significant growth!

We need a hands-on, detail-driven Accounts Payable Supervisor to lead our dynamic AP team of eight in a high-volume, multi-entity environment. This role is key to ensuring the smooth execution of daily AP operations—including invoice processing, vendor payments, and expense management—while optimizing workflows through our Entrata platform.

While we are certainly looking for a qualified candidate on paper, who you are as a person matters greatly to us as we have a very collaborative team with each member of our accounting department assisting where needed.

• We are currently working an onsite schedule in our Menlo Park, CA office

• This is a direct hire position

• The compensation for this role ranges from 85,000-100,000/year

We're partnering with Andrew Walsh from LHH to help us find our candidate! Please read through the below responsibilities and requirements below and if this opportunity sounds like one you would like to explore, please reach out to Andy right away at andrew.walsh@lhh.com with your resume to expedite the process (applications can also be sent directly from this portal if emailing is not an option).

Key Responsibilities:

• Lead, coach, and support a team of 6 AP Specialists and 2 AR Specialist, fostering a collaborative and accountable work culture.

• Oversee the full AP cycle: invoice approvals, payment processing, vendor onboarding, and 1099 compliance.

• Ensure accurate and timely invoice entry and processing using Entrata.

• Provide ongoing training and development for AP staff; conduct performance evaluations and set clear team objectives.

• Maintain compliance with internal policies, GAAP standards, and internal controls.

• Resolve vendor inquiries and discrepancies efficiently and professionally.

• Continuously assess and enhance AP processes to improve accuracy and efficiency.

• Support month-end close by reconciling AP sub-ledger to the general ledger.

• Generate reports and assist with internal and external audits as needed.

Qualifications:

• Minimum 5 years of AP experience, including 1–2 years in a leadership or supervisory capacity (supervisory experience required).

• Proficiency with Entrata or similar property management/accounting platforms (e.g., Yardi, AppFolio, NetSuite).

• High volume invoice processing experience or comfort with high volume transactions a must.

• Solid understanding of AP workflows and accounting principles.

• Strong leadership, communication, and organizational skills.

• Advanced Excel skills and experience with accounting software.

• Ability to manage competing priorities and meet tight deadlines with precision.

• Background in real estate, property management, or multi-entity operations nice to have.

• Familiarity with California tax laws and 1099 reporting requirements.

• Experience with automated AP systems and digital invoice processing.

What We Offer:

• Comprehensive medical, dental, and vision coverage

• 401(k) plan with company match

• Generous PTO and paid holidays

• Opportunities for professional growth and development

• Company-paid life and AD&D insurance

• Paid sick leave

Again, please send your resume directly to Andy if this position sounds like one you'd like to explore (andrew.walsh@lhh.com)... we look forward to hearing from you!

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance