We are seeking a detail-oriented Invoicing Clerk to handle AIA invoice processing, reconciliation, and waiver management. This role ensures accurate billing, compliance with general contractor requirements, and efficient financial operations. The ideal candidate will have experience in AIA billing or construction AP, be able to read and understand a contract to ensure accurate billing and have the ability to meet deadlines.

• Verify billing accuracy by cross-referencing work tickets and completed work.
• Maintain invoice records and ensure all backup documentation is stored correctly.
• Process new invoices and submit them to general contractors on schedule.
• Work with the AP/AR Clerk to ensure accurate payment records.
• Update labor hours in Aspire for proper billing.

• Submit invoices following daily invoicing procedures.
• Track invoice submissions and approvals
• Manage waiver issuance, including conditional, unconditional, and final waivers.

• Verify purchase receipts to ensure correct cost assignments.
• Assist with auditing material purchases and receipts.

• Maintain up-to-date certificates of insurance and ensure compliance.
• Review and manage contracts, budgets, closeouts, warranties, and approved change orders.
• Obtain and submit signed supplemental change orders for pay applications.
• Process pay applications on or before deadlines.
• Ensure work tickets and invoices are accurate to prevent billing discrepancies.

• Strong attention to detail and organizational skills.
• Experience in AIA billing, interpreting contracts to ensure accurate billing.
• Experience with Aspire, Textura, Procore, or similar platforms is a plus.
• Ability to manage deadlines and communicate effectively.

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance