Accounts Receivable Specialist

Key Responsibilities:

• Invoicing: Prepare and send out accurate and timely invoices to clients, ensuring all billable items are accounted for.
• Collections: Follow up with clients on overdue payments, manage the collections process, and negotiate payment plans as needed.
• Reconciliation: Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Customer Account Management: Maintain and update customer files, including contract details, payment history, and other relevant documentation.
• Reporting: Prepare regular reports on the status of accounts receivable, including aging reports and analysis of delinquent accounts.
• Collaboration: Work closely with the project management and finance teams to resolve any billing discrepancies and ensure accurate project billing.
• Compliance: Ensure all accounts receivable activities comply with company policies, contractual obligations, and industry standards.
• Audit Support: Assist with internal and external audits by providing necessary documentation and explanations regarding accounts receivable.

Qualifications:

• Experience: Minimum of 3-5 years of experience in accounts receivable, preferably within the construction industry.
• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (particularly Excel) and experience with accounting software such as QuickBooks, Sage 100, or similar ERP systems.
• Knowledge: Strong understanding of construction billing practices, including AIA billing, lien waivers, and retainage.
• Communication: Excellent verbal and written communication skills, with the ability to interact professionally with clients and internal teams.
• Attention to Detail: High level of accuracy and attention to detail, especially when handling large volumes of data.
• Problem-Solving: Strong analytical skills and the ability to resolve billing and payment issues promptly.

Pay Details: $50,000.00 to $65,000.00 per year Search managed by: Nikki Caudill

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance