Job Opportunity: Legal Secretary

A Michigan-based, full-service law firm with over 175 attorneys and six offices, has a full-time opening for an experienced Legal Secretary in our Naples, Florida office, supporting multiple practice teams. We are seeking a candidate who is organized, detail-oriented, and committed to client service. This individual should be comfortable working independently as well as part of a team.

Selection Process:

• First Round: If the initial round goes well, candidates will be required to complete assessments on proofreading and Microsoft Office skills.

• Final Round: The final round will be an in-person meeting with attorneys and the HR Director.

Candidate Preferences:

• Experience: Candidates should have experience supporting multiple attorneys, not just one or two.

• Skills: Highly organized and detail-oriented individuals are preferred.

• Education: Candidates should not be currently attending law school as this is a true Legal Assistant role and will not be converted to a Paralegal position. However, candidates with Paralegal experience are welcome to apply.

Benefits:

• Standard benefits include health, disability, 401K, dental, and vision.

• Hybrid work option available one day a week after one year of employment.

• The candidate will report to the assigned attorney and HR.

Roles & Responsibilities:

• Participate in a client-focused team, displaying professionalism, excellent communication skills, and exercising personal judgment under the direction of assigned timekeepers.

• Prepare correspondence, memos, pleadings, briefs, forms, and other documents in proper legal form; file legal documents with appropriate attachments, both electronically and via traditional filing methods.

• Transcribe documents from dictation; proofread and edit all documents to ensure accuracy and professional appearance.

• Answer telephone calls courteously and professionally; forward messages to intended parties and answer non-legal questions. Place phone calls as needed or requested.

• Receive, read, and route incoming postal mail.

• Arrange for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provide complete information to courier for delivery.

• Maintain calendars and deadline reminder systems (docket) for all case-related dates, including appointments, deadlines, and follow-up dates. Review calendar reports generated from the docket control system. Maintain appointment and deadline calendar for attorneys.

• Enter and proofread time in the billing system; ensure accurate entry of complete information before each monthly deadline as needed.

• Open new files, perform conflict of interest checks through the conflicts control system, and maintain all electronic and physical client and general files in a neat and orderly condition. Close inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline.

• Schedule depositions, hearings, appointments, and conference calls; prepare necessary documents and copies for meetings.

• Request checks for filing fees, etc., and attorneys' business expense reimbursements.

• Assist with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives.

• Attend staff meetings, training sessions, and other required employee meetings.

• Perform general office duties such as copying, typing, scanning, and faxing as needed.

• Maintain confidentiality in all firm and client matters.

• Assist with other firm work as directed by attorneys or paralegals.

• This role is 100% onsite.

Qualifications & Requirements:

Education:

• Completion of high school.

Experience:

• Two to three years of on-the-job experience to understand law office policies and procedures and produce accurate legal documents with minimal supervision.

• 2+ years' experience as a legal assistant or experience in a law firm.

• Bachelor's degree in legal studies or related field preferred.

Required Skills/Abilities:

• Proficient in MS Office Suite and legal document management software with the ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of at least 30 wpm.

• Excellent grammar, proofreading, transcription, and organization skills.

• Strong communication skills, both verbal and written.

• Exceptional organizational and multitasking abilities to meet deadlines and manage competing priorities.

• Ability to work independently and complete tasks with minimal supervision.

• Professional demeanor and ability to work well in a team-oriented environment.

• Ability to communicate and follow instructions effectively from a diverse group of attorneys and staff.

• Committed to providing responsive client service.

• Occasional hours outside of normally scheduled hours.

Preferred Skills:

• Knowledge of iManage or other document management systems.

If you are interested in this opportunity and meet the qualifications, we encourage you to apply.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance