Administrative Assistant

Location: Midtown Manhattan, 5 days a week onsite

Salary: $65k - $70k

Position Summary

LHH is looking for an Administrative Assistant to provide high-level administrative support to the President of one of our client, ensuring seamless coordination of daily operations. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced executive environment.

Key Responsibilities

• Maintain and manage the President’s complex calendar, including scheduling internal and external meetings, events, and appointments.

• Coordinate with stakeholders to resolve scheduling conflicts and ensure optimal time management.

• Prepare daily and weekly agendas and briefings.

• Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries.

• Ensure all travel plans align with the President’s schedule and preferences.

• Prepare travel packets and manage logistics for on-site and off-site engagements.

• Process and reconcile expense reports in a timely and accurate manner.

• Track and manage receipts, reimbursements, and budget allocations related to executive travel and office expenditures.

• Ensure compliance with company policies and financial procedures.

• Serve as the primary point of contact for internal and external communications to the Office of the President.

• Draft correspondence, prepare presentations, and manage confidential documents.

• Support special projects and initiatives as assigned.

Qualifications

• Proven experience supporting senior executives, preferably in a corporate setting.

• Proficiency in Microsoft Office Suite and calendar management tools (e.g., Outlook, Teams).

• Strong attention to detail, excellent communication skills, and a proactive approach to problem-solving.

• Ability to handle sensitive information with discretion and professionalism.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.