LHH is working with an architecture client in Manhattan who is looking to hire an Executive Assistant to support their President.

The role is 5 days a week on site, and the salary range is 80K-95K. The role is full time/direct hire, and the hours are 9am to 5pm, with the ability to work outside of normal hours when needed.

Here is the summary of the role:

Manage and organize the email inbox:

o Sort and prioritize a high volume of incoming emails and respond or forward messages as necessary.

o Identify critical and time-sensitive emails and bring them to the principal’s attention promptly via text or call.

o Draft and edit professional and effective email responses on behalf of the principal, maintaining her style and tone.

o Monitor and track email follow-up actions, ensuring that commitments are fulfilled, and deadlines are met.

Outlook Calendar Management – Efficiently manage and prioritize the principal’s schedule, meetings, appointments, and travel arrangements.

o Keep track of all Board commitments and maintain the calendar.

o Keep track of all appropriate industry events and maintain the calendar.

o Have a thorough understanding of worldwide time zone differences and the ability to convert and apply them accurately when coordinating global meetings.

o Arrange and allow travel time to get to and from meetings.

o Anticipate potential issues and coordinate with the principal to implement solutions to avoid disruptions.

Additional responsibilities:

o Process, sort, and route incoming and outgoing personal mail from home and office.

o Serve as the principal point of contact for internal and external correspondences, maintaining professionalism and diplomacy in all interactions.

o Screen incoming calls, providing timely responses or forwarding as necessary.

o Draft, proofread, and edit documents, including memos, letters, and other correspondence.

o Handle confidential and sensitive information with the highest level of discretion.

o Reading the media emails received through the company website inquires.

o Conduct research and gather information on various topics as requested.

o Stay up on industry trends, news, and relevant information to provide valuable insights and support the principal.

o Track business expenditures to ensure proper billing – itemize, code, and upload.

o Track and log the principal’s timesheets on a daily basis.

o Manage and prioritize principal personal incoming tasks and requests, ensuring timely completion and follow-up.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance