Role: Executive Assistant to the CEO

Salary: $150-200K plus discretionary bonus
Software: Mac iOS Products - must be familiar with
Location: Manhattan, NY
Schedule: 9-5:30pm, 4 days onsite BUT there will be 5x/week as they will need to mirror the CEO’s Schedule. Has to be okay with coming in earlier / staying late.
Attire: Formal Corporate - Suit and Tie Environment

We’re hiring a highly organized and proactive Executive Assistant to support the CEO and Founding Partner at a global advisory firm. This is a fast-paced role requiring excellent communication skills, sound judgment, and the ability to manage a complex, ever-changing schedule. You’ll work closely with the Director of Operations, ensuring the CEO is fully prepared for daily meetings, travel, and priorities.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings across time zones, and coordinate with internal and external stakeholders.

• Arrange and oversee weekly international travel, including itineraries, accommodations, and logistics.

• Draft emails, proposals, client communications, and follow-ups on behalf of the CEO.

• Prepare agendas, briefings, and materials for internal and client meetings.

• Provide tech support for video calls, device management, and troubleshooting.

• Create, proof, and format client-facing documents and presentations (PowerPoint, Word).

• Offer occasional personal assistance (e.g., family travel, personal admin).

• Work closely with internal teams to ensure smooth flow of communication and execution of priorities.

Additional Support:

• Assist New York-based team members (Directors, Partners, Advisors) with scheduling, travel, and admin.

• Oversee general office operations, including facilities, vendor coordination, and occasional event planning.

• Support leadership team coordination and help with onboarding and recruiting processes.

Requirements:

• 8+ years' experience as an EA/PA supporting senior executives, ideally with international scope.

• Experience handling complex scheduling and frequent global travel.

• Strong writing, proofreading, and communication skills.

• High proficiency in Microsoft Office, especially PowerPoint and Word; Apple experience a plus.

• Excellent organization, multitasking, and confidentiality handling.

• Flexible to work outside standard hours due to CEO’s travel demands.

• Professional services or consultancy experience preferred.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance