• Organize, manage, and maintain legal documents, including case files, pleadings, contracts, and correspondence, ensuring accurate and timely filing in NY, NJ, and Federal courts.
• Prepare and coordinate the filing of legal documents such as briefs, motions, and discovery requests.
• Manage attorney calendars, including court appearances, deadlines, meetings, and travel arrangements.
• Provide high-level administrative support, including answering phones, drafting correspondence, managing emails, and directing inquiries.
• Communicate professionally with clients, court personnel, opposing counsel, and external parties as needed.
• Oversee daily NYC office operations, including ordering and maintaining office supplies, equipment, and facilities in collaboration with headquarters.
• Coordinate workspace and logistical needs for new and visiting attorneys; partner with IT to ensure timely access to systems and equipment.
• Utilize firm systems including NetDocuments (or similar document management systems), Best Authority (for generating Tables of Authorities and Tables of Contents), and SurePoint (or comparable billing and timekeeping software).
• Foster a professional, organized, and collaborative office environment.

• Minimum of 3+ years of experience in a legal support or office management role within a law firm setting.
• Bachelor’s degree in legal studies, Business Administration, or a related field.
• Proficiency in Microsoft Word and Outlook, with a strong ability to quickly learn new applications and systems.
• Experience with e-filing in State (NY/NJ) and Federal courts.
• Familiarity with document management systems such as NetDocuments.
• Experience using Best Authority to generate tables of authorities and tables of contents.
• Prior experience with SurePoint or similar legal billing platforms.
• Excellent organizational, multitasking, and time management skills.
• Strong communication and interpersonal skills with a client-service mindset.
• Ability to anticipate needs, maintain confidentiality, and adapt effectively in a fast-paced legal environment.

• 9am-5pm in person

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance