3 days a week in the office (Battery Park City)

Position Summary

The Manager of Payroll Services is responsible for overseeing all aspects of multi-state U.S. payroll processing and compliance for the Firm. This role ensures employees are paid accurately and on time, manages payroll systems, and keeps the firm in compliance with all applicable laws and regulations. The Manager of Payroll Services collaborates across Finance and HR to support overall firm operations and oversees two company codes. This position reports directly to the Chief Financial Officer (CFO).

Principal Duties and Responsibilities

• Payroll Processing: Oversee the preparation and processing of semi-monthly U.S. payrolls for Legal and Non-Legal staff across multiple locations (NY, CA, FL, MO, D.C.), as well as monthly and supplemental payrolls for the partnership. Ensure payroll is processed accurately, compliantly, and timely.

• Compliance and Accuracy: Review and prepare overtime and hourly import templates for non-exempt employees, approve garnishment checks, payroll summaries, and wire transfer documents for payroll funding. Handle all Visa types for payroll processing and prepare year-end payroll for W2 production.

• Reporting and Analysis: Provide accurate payroll reports and analysis to management, maintain and update payroll records and systems, and prepare and distribute various payroll reports (semi-monthly, monthly, supplemental, quarterly, and annual year-end reports).

• Coordination with Finance and HR: Ensure proper flow and maintenance of employee data, reconcile payroll-related general ledger accounts, process year-end reporting, and manage payroll audits. Prepare documents for annual Workers Compensation Audit and semi-annual payroll and 401k plan audits.

• Policy and Procedure Management: Stay up to date on changes to tax regulations, labor laws, and payroll best practices. Review, improve, and document payroll policies and procedures to ensure compliance with federal, state, and local payroll, wage, and hour statutory reporting and filing requirements.

• Staff Management and Training: Train, supervise, and coordinate activities of payroll staff, prepare annual reviews, interview staff for payroll department positions, and manage payroll workload to meet operational requirements. Project manage ADP system upgrades and coordinate 401k system upgrades and implementations with the Pension Plan Administrator.

• Communication and Support: Serve as the primary contact for payroll-related questions or concerns, answer emails and phone inquiries, prepare special pay requests and wires, and interface with ADP’s Account Manager and report-writing team as needed.

Position Specific Skills and Requirements

• Technical Proficiency: Strong knowledge and significant experience utilizing ADP’s Workforce Now payroll system, including reporting, and proficiency in Microsoft Excel, Word, and Outlook. Experience with Chrome River (invoice processing), iManage Desksite, and 3E General Ledger is a plus.

• Analytical and Organizational Skills: Excellent analytical, organizational, and communication skills. Ability to work independently, prioritize assignments, work in a fast-paced environment, and meet strict deadlines.

• Educational Background: Bachelor’s degree in Accounting, Finance, or a related field.

• Experience: 8-10+ years of payroll experience, with at least 5 years in a supervisory or management role. In-depth understanding of payroll tax laws and compliance requirements. Experience working in a law firm or professional services environment is preferred.

• Certifications: Certified Payroll Professional (CPP) designation is a plus.

This role is essential for ensuring the smooth and compliant operation of the firm's payroll processes, supporting overall firm operations, and maintaining accurate and confidential payroll records.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance