Accounts Payable Specialist

LHH is assisting our Newark, New Jersey client in their search for an Accounts Payable Specialist. Experience in the manufacturing industry and with inventory are required. A strong understanding of cargo, freight, and imports are also a must. This position reports onsite in Newark five days per week.

Job Description:

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  Invoice Processing: Receive and process invoices and supporting documents; enter invoices and credit card transactions.

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  Vendor Communication: Respond promptly to emails and phone calls from vendors.

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  Reconciliation: Verify entries and reconcile processed work by comparing system reports with balances.

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  Expense Management: Allocate expenses to appropriate accounts and cost centers by analyzing invoice and expense reports; record necessary entries.

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  Vendor Payments: Manage vendor payments by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, resolving discrepancies in purchase orders, contracts, invoices, or payments, and ensuring credits for outstanding memos.

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  Account Maintenance: Maintain accounting ledgers by verifying and posting transactions.

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  Account Reconciliation: Reconcile vendor accounts by reviewing monthly statements and related transactions.

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  Document Management: Maintain historical records by scanning and filing documents.

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  Sales Tax Reporting: Calculate and report sales taxes on paid invoices.

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  Account Management: Manage suspense accounts and inventory payables.

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   Expense Tracking: Use Excel to track expenses on a monthly basis.

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   Payment Investigation: Communicate with vendors to investigate outstanding payments.

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   Month-End Closings: Assist the accounting team with month-end closing activities.

Qualifications:

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  3+ years of Accounts Payable experience

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  Proficiency in MS Office Suite

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  Experience in the manufacturing industry and with inventory are required.

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  A strong understanding of cargo, freight, and imports are a must

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  Ability to prioritize and multi task in a fast paced environment

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  Detail oriented

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  Excellent communication skills - both written and verbal

Pay Range: $25/hr-$30/hr DOE

Schedule: 5 days onsite

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $25.00 to $30.00 per hour Search managed by: Julie Ascher

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance