Office Coordinator (Onsite) – Oakland, CA | $25 per hour
Spanish fluency is a must.

We are seeking an organized and welcoming Office Coordinator to join our team onsite in Oakland. In this role, you will be the first point of contact for agency clients and visitors, ensuring a high-quality experience. You’ll manage the daily flow of the front office and provide essential administrative support to the People & Operations team.

This position involves a variety of tasks, including greeting clients, offering basic referral information, handling mail, and supporting event planning. If you are fluent in Spanish, detail-oriented, and passionate about client service, this could be a great opportunity for you!

Key Responsibilities:

Reception Services:

• Welcome clients and visitors, providing accurate information and assistance.

• Answer public phone lines and occasional emails.

• Sort and distribute incoming mail, packages, and faxes.

• Support special projects with photocopying, filing, and other administrative tasks.

• Maintain a clean and organized reception area and other public spaces.

Administrative Services:

• Assist with data entry and manage various databases.

• Coordinate with the Operations team to maintain office supply inventory and staff refreshments.

• Provide administrative support to the Director of People & Operations.

• Arrange catering orders and assist with event preparations.

Bilingual Services:

• Offer bilingual (Spanish) support to clients.

• Translate materials as needed.

Requirements:

• Fluency in Spanish (speaking and understanding).

• Strong client service skills.

• Experience working with databases.

• Proficient in Microsoft Word, Excel, Outlook, and G-Suite.

• Excellent communication skills, both oral and written.

• Valid driver's license, reliable transportation, and insurance (some travel required).

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance