Administrative Coordinator

LHH is seeking an ADMINISTRATIVE COORDINATOR for a long-term contract position in Pasadena, TX.

Position: ADMINISTRATIVE COORDINATOR

Type: long-term contract (approx. 6 months)

Location: 100% ONSITE (77507 zip code)

Pay Range: $23-27/hr DOE

Work Schedule: Mon-Thurs (9 hours/day) & Fri (½ day)

SUMMARY:

This role provides administrative, special projects, SAP, production reporting, public and employee relations support to the leadership team, administration, and maintenance. The Administrative Assistant is also responsible for managing calendars, schedules, and support for internal and external meetings.

DUTIES:

· Handles highly confidential information; organizes and maintains files

· Answering phone inquiries, directing calls, and providing basic company information

· Comfortable performing clerical duties, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed

· Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed

· Plans/organizes and implements events such as meetings, business luncheons, or client dinners

· Manages executive schedule and acts as liaison for executive team

· Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings

· Prepares information and research for executive needs

· Assist with the planning of company events, meetings, and employee team building activities or special projects

· Order and distribute office supplies and business items as needed

· Sort and distribute mail for the department

· Comfortable in a fast-paced environment with multiple tasks and projects at hand

· Able to organize and manage large amounts of files, tasks, schedules, and information

· Self-directed and able to work without supervision

· Answers phone inquiries, directs calls for executive team

· Able to perform all clerical duties, taking memos, maintaining files and confidential information, organizing documents as needed

· Support Administrative and Maintenance Staff with day-to-day tasks and various assigned projects

· Support Maintenance department with KPI reporting, fleet maintenance, etc.

· Support Safety with Job Safety Audits, Loss Control Checklists and Planned General Inspections and Safety Compliance reports into the proper programs

· Daily mail sorting and distribution, in addition to screening incoming mail and telephone calls

· Generate required letters, memos and forms

· Coordinate management travel; create and submit expense reports

· Order and distribute office supplies; order meals for meetings and visitors as needed

· Design and/or maintain all necessary forms for maintaining records

· Coordinate special events

· Produce and distribute the quarterly newsletter

· Maintain the Bayport website

· Oversee update, filing, distribution, and maintenance of reports, including environmental reports, HDPE production report, special reports for the Superintendents, and contractor reports including:

o Emergency headcount for HDPE

o Contractor hiring and headcount

o Termination

o PAR’s

o Training

o Safety

· SAP expert user. Provide SAP technical and training support for maintenance staff. Assist purchasing with SAP problems relating to purchase requisitions.

· Create modifications, work orders, purchase requisitions, PMs, maintain work orders and coordinate immediate needs between purchasing and maintenance

· Maintain and issue the weekly after-hours coverage document

· Understand, support, and comply with all plant safety policies and procedures including the use of loss control software for loss control reporting and communication

· Other duties as assigned

QUALIFICATIONS:

· High School Diploma or equivalent required; bachelor’s degree preferred

SKILLS:

· Advanced computer skills, including MS Office, MS Project, SAP, Contribute

· Strong MS Excel skills

· Proficient in SAP a huge plus

· Excellent written and verbal communication skills

· Detail oriented and precise with excellent organization skills

· Exceptional communication skills, both verbal and written

· Excellent time management and prioritization skills

EXPERIENCE:

· Minimum 3+ years of administrative and clerical experience

· Extensive experience in scheduling appointments and updating calendars

Pay Details: $23.00 to $27.00 per hour Search managed by: Nicole Vassiliades

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance