LHH is seeking a RECEPTIONIST/ADMIN ASSISTANT for a contract-to-hire position in Pasadena, TX.

Position: RECEPTIONIST/ADMIN ASSISTANT
Employment Type: contract-to-hire
Location: 100% onsite (Pasadena, TX 77507)
Compensation: $23-24/hr DOE
Work Schedule: M-F, 8 am-5 pm

BASIC FUNCTION:

This role provides administrative, special projects, SAP, production reporting, public and employee relations support to the leadership team, administration, and maintenance. The Administrative Assistant is also responsible for managing calendars, schedules, and support for internal and external meetings.

RESPONSIBILITIES:

• Handle highly confidential information; organize and maintain files.

• Answer phone inquiries, direct calls, and provide basic company information.

• Perform clerical duties, maintain files, and organize documents. Photocopying, faxing, collating, etc., as needed.

• Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed.

• Plan, organize, and implement events such as meetings, business luncheons, or client dinners.

• Manage executive schedules and act as liaison for the executive team.

• Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings.

• Prepare information and research for executive needs.

• Assist with the planning of company events, meetings, and employee team-building activities or special projects.

• Order and distribute office supplies and business items as needed.

• Sort and distribute mail for the department.

• Work comfortably in a fast-paced environment with multiple tasks and projects at hand.

• Organize and manage large amounts of files, tasks, schedules, and information.

• Work self-directed and without supervision.

• Support Administrative and Maintenance Staff with day-to-day tasks and various assigned projects.

• Support the Maintenance department with KPI reporting, fleet maintenance, etc.

• Support Safety with Job Safety Audits, Loss Control Checklists, Planned General Inspections, and Safety Compliance reports into the proper programs.

• Daily mail sorting and distribution, in addition to screening incoming mail and telephone calls.

• Generate required letters, memos, and forms.

• Coordinate management travel; create and submit expense reports.

• Order and distribute office supplies; order meals for meetings and visitors as needed.

• Design and/or maintain all necessary forms for maintaining records.

• Coordinate special events.

• Produce and distribute the quarterly newsletter.

• Maintain the Bayport website.

• Oversee update, filing, distribution, and maintenance of reports, including environmental reports, HDPE production report, special reports for the Superintendents, and contractor reports including Emergency headcount for HDPE, Contractor hiring and headcount, Termination, PAR’s, Training, and Safety.

• Act as an SAP expert user. Provide SAP technical and training support for maintenance staff. Assist purchasing with SAP problems relating to purchase requisitions.

• Create modifications, work orders, purchase requisitions, PMs, maintain work orders, and coordinate immediate needs between purchasing and maintenance.

• Maintain and issue the weekly after-hours coverage document.

• Understand, support, and comply with all plant safety policies and procedures including the use of loss control software for loss control reporting and communication.

• Perform other duties as assigned.

QUALIFICATIONS:

· High School Diploma or equivalent

· 3+ years of administrative and clerical experience

· Advanced computer skills, including MS Office, MS Project, SAP, Contribute

· Extensive experience in scheduling appointments and updating calendars

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance