Legal Secretary – Estate Planning (Full-Time, On-Site) – Downtown Pittsburgh, PA

Salary: $50,000 – $65,000 annually

A reputable boutique law firm located in downtown Pittsburgh is seeking an experienced Legal Secretary to join their team. This full-time, in-office position offers the opportunity to support a group of dedicated attorneys focused exclusively on Estate Planning and Trust Administration.

This role is ideal for a detail-oriented, highly organized legal professional with strong administrative and document preparation skills, particularly in Wills, Trusts, Powers of Attorney (POA), and related legal documents.

Key Responsibilities:

• Provide administrative and legal secretarial support to multiple attorneys and paralegals

• Draft, edit, and format legal documents including wills, trusts, tax filings, estate planning forms, and letters

• Handle time entry and billing using legal billing software (Coyote experience is a plus)

• Maintain and organize digital and physical case files

• Answer and route incoming phone calls; schedule meetings and conference rooms

• Prepare and process mail, scan and save client documents to digital files

• Assist with attorney calendars, vendor coordination, and occasional office-wide tasks

• Support other legal secretaries during busy periods or when coverage is needed

Qualifications:

• Associate degree or higher required

• Minimum 5 years of experience as a Legal Secretary, Legal Administrative Assistant, or Executive Legal Assistant

• Strong command of legal terminology related to estate planning and probate law

• Excellent typing, proofreading, grammar, spelling, and math skills

• Proficient with Microsoft Office Suite and Windows-based systems

• Strong organizational, communication, and time management abilities

• Self-starter with the ability to work independently and meet deadlines

Location:

Downtown Pittsburgh, PA (This position requires in-office presence Monday–Friday)

Compensation:

$50,000 – $60,000 per year, based on experience

If you’re a Legal Secretary with experience in Estate Planning law looking for a long-term opportunity in a professional office setting, we’d love to connect. Apply now or refer a qualified colleague!

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance