LHH has partnered with a great firm in Portland, OR who is seeking a dynamic and experienced Law Firm Administrator to lead the operational and administrative functions of their legal office.

Job Duties

• Provide training and guidance to administrative staff on firm procedures and systems.

• Supervise and mentor non-attorney personnel, offering support and performance feedback.

• Lead recruitment efforts and assist in onboarding new administrative team members.

• Conduct timely performance reviews and manage employee relations, including disciplinary actions and terminations in line with firm policies.

• Oversee daily office operations, ensuring optimal use of staff and resources.

• Manage IT systems, office equipment, and facility needs to maintain a productive work environment.

• Collaborate with the Marketing Manager on budgeting and firm-wide initiatives.

• Foster a positive and professional workplace culture through effective communication and team engagement.

• Draft and prepare legal correspondence and documentation.

• Participate in strategic planning with leadership to support the firm’s long-term goals.

• Oversee or delegate accounting tasks such as accounts payable/receivable, financial reporting, and bank deposits.

• Coordinate with external accountants for audits, tax filings, and compliance reporting.

• Manage vendor relationships and service contracts.

• Develop and implement operational and HR policies to ensure consistent service quality and compliance.

• Support human resources functions as needed, including employee relations and policy enforcement.

• Maintain confidentiality and ensure secure handling of sensitive information.

Required Skills & Qualifications

• Exceptional written and verbal communication skills.

• Strong interpersonal and client service abilities.

• High attention to detail and professionalism.

• Advanced knowledge of office administration, accounting practices, and legal operations.

• Proficient in Microsoft Office Suite and related software tools.

• Strong organizational and time management skills with the ability to delegate effectively.

• Ability to work independently and maintain confidentiality.

• Bachelor’s degree in Human Resources, Business Administration, Finance, or a related field; or a minimum of 4 years of experience as a law firm administrator.

• At least 5 years of experience in a senior management or leadership role within a legal or professional services environment.

Job Details

• Direct Hire

• Onsite, Mon - Fri

• Paid parking, wellness program, public transit passes, + many more!

• Salary: $95,000 - $110,000

• This posting is a representative sample of the types of roles we typically place with our clients. Depending on the specific client, location, and role, the salary range is estimated to be $95,000 to $110,000 and benefits may include medical, dental, vision, and 401k plans.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance