LHH is looking for a temp Administrative Assistant that is responsible for accurately scanning documents received. Ensures that documents received are scanned to the correct participants electronic file with hard copies properly filed and stored.

Must possess organizational and time management skills.

Must exercise knowledge, independent judgment and initiative in areas of responsibility.

Must be able to multi-tasks along with managing numerous incoming and outgoing requests in person, on the phone and via email.

ESSENTIAL DUTIES

Sort, date stamp, scan and mark all documents received daily and scanned.

Ensure that all documents scanned are placed on the assigned staff members notice board.

File hard copies of scanned documents in the applicant or participants file folder within 24 hours of receipt.

Receive and post all rental payment into the agency's software program.

Maintain security of document and file received at all times in accordance with agency security procedures.

Assist Property Manager with vacating files and other administrative duties as needed.

Represents the property management office as the first point of contact.

KNOWLEDGE, SKILL, AND ABILITIES

General knowledge of policies, procedures, rules and regulations of NC rental housing and local, state and federal guidelines specific to the subsidized, public housing program.

This includes knowledge of all paperwork required in processing applications, inspections, re-certifications, etc. Excellent organizational skills and strong attention to detail.

Must be able to organize a large volume of documentation, identify and report documentation issues or problems for resolution.

Ability to maintain an enthusiastic, self-reliant, and self-starting approach to meet job responsibilities and accountabilities.

Strives to anticipate work to be one and initiates proper and acceptable direction for completion of work with minimal supervision after instructions.

Ability to exercise judgment in areas of responsibility.

Identify problems or situations as they occur.

Assist in identifying alternative solutions to problems.

Follow directive given in accordance with prescribed and effective policies and procedures for minimal errors.

Seek expert or experienced advice to research problems, situations and alternatives before exercising judgment. Develop and maintain cooperative and courteous relationships with department employees, staff and managers, representatives from other organizations, and the public to maintain good customer service and project a positive image for the agency.

Tactfully and effectively handles request, suggestions, and complaints from the public, residents and other departments and persons in order to maintain goodwill within the agency.

Ability to plan and organize daily work routine.

Maintain a clean and orderly workplace.

EDUCATION AND EXPERIENCE

Graduation from high school or its equivalent, supplemented by course work in office or business administration with 1-2 years of experience in general office work and scanning.

Prior customer service experience in a high volume public service agency is preferred.

Intermediate level proficiency with Microsoft Word, Outlook and Excel is preferred.

Fully onsite, Monday thru Friday 8:30 am - 5 pm, total 37.5/hrs per week contract position (unknown length)

Pay $19/hr.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401k plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.