Job Title: Legal Administrative Assistant – Litigation Team

We are seeking a sharp, organized, and tech-savvy Legal Administrative Assistant to join our Litigation team. This role provides critical administrative support to multiple attorneys and paralegals. If you thrive in a fast-paced environment, enjoy managing multiple priorities, and take pride in being detail-oriented and proactive, we’d love to hear from you.

Key Responsibilities

• Legal Document Production: Draft, revise, and format pleadings, discovery, motions, and other litigation documents using Microsoft Word, Excel, and PDF tools.

• File Management: Maintain both electronic and physical case files in accordance with firm guidelines and practice area procedures.

• Court Procedure Knowledge: Apply working knowledge of North Carolina Civil Procedure to support filings, deadlines, and court requirements.

• E-Filing: Confidently manage State and Federal e-filings.

• Attorney Support: Coordinate daily operations for litigation practices, anticipate attorney needs, and ensure smooth workflow.

• Matter Management: Conduct conflict checks, open new matters, and manage outgoing correspondence and filings.

• Time & Billing: Enter and finalize time entries, assist with billing processes, and liaise with the Billing Department to ensure accuracy.

• Calendar Management: Maintain Outlook calendars, track court dates and deadlines, coordinate travel, and schedule meetings.

• Litigation Support: Coordinate court reporters and assist with logistics for depositions, hearings, and trial preparation.

• Technology Utilization: Use tools such as DocuSign, Litera/Workshare Compare, Box, and scanning software to support team efficiency.

• Team Collaboration: Contribute to special litigation projects and provide support wherever needed with a positive, proactive attitude.

Qualifications

• Minimum of 1 year of experience as a legal, administrative, or executive assistant, preferably in a law firm or professional services setting.

• Associate or bachelor’s degree preferred.

• Solid understanding of litigation practices and North Carolina Rules of Court.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and PDF tools (Adobe, PDF Docs).

• Familiarity with tools like DocuSign, Box, Relativity, and Litera Compare is a plus.

• Experience with document management systems (e.g., iManage, NetDocs), billing systems (e.g., Elite or E3), and records management systems (e.g., File Trail) is advantageous.

• Exceptional organizational skills, attention to detail, and proofreading ability.

• Ability to manage multiple projects and adapt to shifting priorities.

• Strong interpersonal and communication skills.

• Discretion in handling confidential information.

• Availability to work onsite Monday through Friday, 37.5 hours per week (typically 8:30 AM–5:00 PM or 9:00 AM–5:30 PM), with flexibility for occasional overtime.

• Ability to perform standard office tasks, including prolonged sitting, standing, typing, and lifting up to 20 lbs.

Why Join Us

• Supportive Team Environment: Collaborate with a team that values mutual support and shared success.

• Wellbeing Focus: Access to a robust wellness program and lifestyle reimbursement options.

• Social Engagement: Participate in regular events and activities that foster community and connection.

• Comprehensive Benefits: Firm-paid medical, dental, life, and long-term disability insurance.

• Flexible Options: Voluntary benefits including vision, pet insurance, identity theft protection, and more.

• Professional Development: Opportunities to grow your skills and advance your career in a dynamic legal setting.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance