Senior Administrative Assistant job in San Diego, CA

LHH has partnered with an esteemed investment firm in San Diego to find a highly polished and professional Senior Administrative Assistant to join their team! This role supports the Managing Director, covers the front desk as needed and collaborates with other Executive Assistants. This is an amazing direct hire opportunity to join a growing company that offers competitive benefits, salary, and bonus eligibility. The ideal candidate will have strong communication skills, a friendly and welcoming demeanor, and the ability to manage a variety of tasks efficiently.

• Provide comprehensive administrative support to the Managing Director, including scheduling, correspondence, and meeting coordination.

• Greet clients and visitors with a warm and professional demeanor, ensuring a positive first impression.

• Answer and direct a high volume of phone calls, ensuring effective communication.

• Manage the office, ensuring it is tidy and presentable at all times.

• Schedule and confirm appointments for clients and the Managing Director.

• Handle incoming and outgoing mail and deliveries.

• Assist with basic administrative tasks such as filing, photocopying, and data entry.

• Collaborate with other Executive Assistants to ensure smooth operations and effective teamwork.

• Plan and coordinate light events, including meetings, luncheons, and other corporate functions.

• Provide general information about the firm's services to clients.

• Communicate effectively with clients and staff, ensuring a smooth flow of information.

• Maintain confidentiality of client information in accordance with legal and ethical guidelines.

Qualifications:

• Previous experience as a Receptionist, Administrative Assistant, or Executive Assistant.

• Previous experience working in financial services or a professional office environment.

• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Professional, proactive, and polished demeanor.

• High level of discretion and confidentiality.

• Ability to work independently and as part of a team.

• Tech-savvy with the ability to quickly learn new software and systems.

Additional Details:

• Location: Del Mar

• Salary: $90,000-$100,000/yearly salary

• Schedule: Monday-Friday, fully onsite

• Hours: 40 hours per week, standard office hours

• Duration: Direct Hire

• Amazing benefits and Bonus eligible!

If you meet the qualifications and you are interested in this position. Please apply today!

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance