Executive Administrative Assistant
Location: On-site in San Rafael, CA
Hours: Monday–Friday, 8:30 AM – 5:30 PM
Compensation: $100,000 – $115,000 annually
Travel: Occasional travel to properties in Emeryville, Berkeley, Palo Alto, and Point Richmond
Experience Required: 8–10 years in a similar role
Education Requirement: Bachelor’s degree in Business Administration (required)
Background Check: A comprehensive background check will be conducted, including criminal history and employment verification.

Position Overview:

Seeking a highly experienced Executive Administrative Assistant to provide top-tier support to the senior management team. This role will primarily serve the asset management, transactions, and marketing departments and requires a strong background in administrative functions within a real estate or property management environment.

Key Responsibilities:

• Maintain and organize both digital and paper documentation; ensure all hard-copy documents are scanned and properly filed in SharePoint and OneDrive.

• Provide support on special projects such as archiving old files and managing document flow.

• Assist the transactions and asset management teams, especially during property sales and acquisitions.

• Perform administrative duties including calendar management, scheduling meetings, and preparing meeting materials.

• Contribute to high-level operational tasks such as monthly/quarterly distributions and leasing reports.

Ideal Candidate Will Have:

• 8–10 years of executive-level administrative experience.

• Background in property management or real estate is highly preferred.

• Strong organizational and time management skills with a proactive, detail-oriented approach.

• Excellent written and verbal communication skills.

• High level of proficiency with Microsoft Office Suite, SharePoint, OneDrive, and DocuSign.

• Flexibility to manage shifting priorities and occasional urgent needs.

• Familiarity with leasing terminology and property management documentation processes.

Note: Candidates must live within a reasonable commuting distance to San Rafael. Those located more than one hour away will not be considered.

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance