Executive Assistant

Organization: Nonprofit

Location: San Francisco, CA (In Mission District), 15 minute walk from 16th St. BART)

Hours: Monday–Friday, 8:00 AM–4:00 PM or 9:00 AM–5:00 PM (with a paid lunch hour)

Employment Type: Full-time, Permanent

About Us:

This nonprofit is a mission-driven nonprofit organization serving under-resourced, vulnerable families in San Francisco, CA. Dedicated to empowering families and transforming lives through community-oriented, results-focused support.

Position Summary:

We are seeking a highly organized, self-motivated, and proactive Executive Assistant to support our Executive Director (ED). This is a permanent, full-time role requiring independence, initiative, and exceptional organizational and business writing skills.

Responsibilities:

• Executive Support: Manage the ED’s calendar, schedule meetings, and coordinate travel arrangements.

• Provide meeting facilitation and support, including drafting agendas, taking minutes, and following up on action items.

• Draft, edit, and format correspondence, reports, and presentations using G-Suite, Adobe, and Canva.

• Board of Directors & Donor Relations: Coordinate Board of Directors meetings and materials, ensuring seamless communication and preparation.

• Build and maintain relationships with donors, stakeholders, and community partners.

• Support donor management and outreach efforts, including thank-you letters and event coordination.

• Special Projects & Initiatives: Oversee special projects and provide general administrative support for agency-wide initiatives.

• Collaborate on community outreach, fundraising events, and external relations.

• Agency Support: Represent the ED with professionalism, maintaining a strong executive presence.

• Proactively handle tasks and prioritize work to ensure the ED’s time and efforts are maximized.

Qualifications:

• Minimum 7 years of experience as an Executive Assistant or in a similar role supporting senior leadership.

• Exceptional organizational and multitasking abilities with strong attention to detail.

• Excellent business writing, editing, and verbal communication skills.

• Advanced proficiency in G-Suite (Google Docs, Sheets, Calendar), Adobe, and Canva.

• Experience in nonprofit environments is a plus but not required.

• Maturity, discretion, and the ability to handle sensitive information with confidentiality.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance