Job Title: Administrative Assistant (Temporary)
Location: San Jose, CA
Pay: $20-21 per hour
Type: Temporary Assignment

Position Overview:

We are seeking a reliable and organized Administrative Assistant to support front office operations under the direction of the Community Manager. This role is responsible for providing administrative support, maintaining a welcoming front desk presence, and helping ensure the safety and order of the building.

Key Responsibilities:

• Greet and screen all visitors and guests entering or exiting the building

• Maintain visitor and daily logs, and ensure forms are up to date

• Handle general office tasks such as filing, mail distribution, and preparing correspondence

• Answer and route phone calls professionally

• Keep the front entrance, lobby, and common areas tidy and organized

• Support enforcement of community policies and assist with resolving resident concerns

• Distribute resident notices and assist in managing tenant communications

• Log and follow up on maintenance work orders to ensure timely resolution and resident satisfaction

• Assist with processing new resident applications

• Ensure consistent and punctual attendance to meet daily operational needs

• Monitor security systems and report concerns as needed

• Respond appropriately during building emergencies and maintain familiarity with emergency procedures

• Participate in trainings and company meetings as needed

• Perform other duties as assigned

Qualifications:

Education & Experience:

• High school diploma or GED required

• At least one year of receptionist or administrative experience preferred, or a combination of education and relevant experience

Skills & Competencies:

• Strong proficiency in Microsoft Office; familiarity with RealPage a plus

• Quick to learn new software or systems

• Ability to handle confidential matters with discretion

• Excellent communication and interpersonal skills; calm and empathetic demeanor

• Comfortable interacting with diverse populations, including seniors, disabled individuals, and formerly unhoused residents

• Capable of managing multiple priorities and meeting deadlines

• Basic math and English proficiency

• Ability to work independently while staying aligned with team goals

• Flexibility to travel locally between sites and attend offsite meetings when needed

• Valid CA driver’s license, reliable transportation, and proof of insurance required

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance