Administrative Assistant – Tax Department (San Jose, CA)

LHH is teaming up with a professional services organization in San Jose, CA in search of an Administrative Assistant to support their tax team.

This is a great opportunity to join a dynamic and fast-paced team that plays a critical role in supporting tax operations. The organization values precision, collaboration, and proactive problem-solving, and offers a supportive environment where administrative professionals can thrive. You’ll be working closely with experienced professionals and contributing to a variety of essential business functions.

The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple priorities in a deadline-driven environment. They should have strong communication skills, a proactive mindset, and the ability to handle confidential information with discretion. Experience in a professional services setting is a plus.

• Provide direct administrative support to tax staff

• Manage tax return filing and documentation

• Maintain Outlook contacts and calendars

• Coordinate meetings, events, and travel logistics

• Update CRM systems and prepare engagement letters

• Create PowerPoint presentations and manage in-office hoteling reservations

• Process expense reports, time entries, and mail/shipping

• Support learning and development initiatives

• Handle catering orders, scanning, printing, and binding

• Assist with client acceptance and DocuSign requests

• Manage digital files and run monthly reports

• Contribute to miscellaneous projects as needed

Qualifications:

• High school diploma or GED required; bachelor’s degree preferred

• Minimum of 3 years of administrative experience required

• Experience in a professional services firm preferred

• Advanced proficiency in Microsoft Office Suite required

• Familiarity with ERP systems preferred

• Strong written and verbal communication skills

• Excellent organizational and multitasking abilities

• High attention to detail and ability to manage confidential information

• Strong customer service orientation and team collaboration skills

Job Type: Temp to Hire
Start Date: ASAP
Location: Fully on-site in San Jose, CA
Hours: Full-time, regular business hours
Pay Rate: $32-$36/hour, depending on experience

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

If you have the qualifications above and are interested in this opportunity – please apply today! If you are curious what else is available, please review the LHH website!

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance