Job Posting: Executive Assistant (Onsite) | San Jose, CA

Temp to Hire

Salary: $100K - $110K

• Bilingual in Japanese or Mandarin is a plus

Core Responsibilities:

• Expertly manage and coordinate complex executive calendars

• Oversee logistics for both internal and external meetings

• Arrange international travel for executives, including flights, transportation, and accommodations

• Facilitate executive-level team communications:

  • Organize all-hands events, customer briefings, meeting minutes, and leadership meetings

  • Prepare meeting agendas, presentations, and team communications

• Plan and manage online, hybrid, and in-person events, including large team meetings

• Track and assist with key management and board meetings, including preparation and attendance as needed

• Record meeting minutes, track action items, and ensure follow-up

• Maintain Board and corporate records, including contracts

• Efficiently process executives' invoices and travel expense claims in accordance with company policies

• Serve as an expert on corporate policies and procedures

• Promote a positive work environment

• Draft high-level, professional emails and messages for internal and external stakeholders

• Independently handle routine tasks and proactively address potential issues or delays

• Collaborate with cross-functional teams to achieve critical goals and maintain strong relationships

• Lead and manage ad hoc projects as required

• Assist with trademark renewals and other corporate matters

• Support the executive team in managing their budgets

Success Indicators:

• Resourcefulness and ability to streamline processes

• Proactive thinking, independent judgement, and composure under pressure

• Adaptability to changing situations and challenges

Critical Skills:

• Strong communication and interpersonal abilities

• Discretion and sound judgement in handling confidential matters

• Exceptional attention to detail

• Effectiveness in working with global cultures

Knowledge & Experience:

• Minimum of 3 years of administrative experience, ideally supporting Senior Directors or above

• Strong organizational skills

• Proven experience interacting with senior management

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office

• Excellent telephone etiquette and ability to manage competing priorities

• College degree preferred

• Bilingual in Japanese or Mandarin is a plus

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.