Job Title: Office Manager

Location: San Ramon, CA

Job Summary: We are seeking an organized and proactive Office Manager to oversee the day-to-day operations of our office. The ideal candidate will have experience in office management, excellent organizational skills, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

• Serve as the point person for office management duties, including maintenance, mailing, supplies, equipment, bills, and errands.

• Schedule meetings and appointments within the office.

• Organize the office layout and order stationery and equipment.

• Maintain the office condition and arrange necessary repairs.

• Partner with HR to update and maintain office policies as necessary.

• Organize office operations and procedures.

• Coordinate with the IT department on all office equipment.

• Ensure that all items are invoiced and paid on time.

• Manage contract and price negotiations with office vendors, service providers, and office lease.

• Manage office G&A budget, ensuring accurate and timely reporting.

• Provide general support to visitors.

• Assist in the onboarding process for new hires.

• Address employees' queries regarding office management issues (e.g., stationery, hardware, and travel arrangements).

Qualifications:

• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.

• Knowledge of office administrator responsibilities, systems, and procedures.

• Proficiency in MS Office (MS Excel and MS Outlook, in particular).

• Hands-on experience with office machines (e.g., fax machines and printers).

• Familiarity with email scheduling tools, like Email Scheduler and Boomerang.

• Excellent time management skills and ability to multitask and prioritize work.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills.

• Strong organizational and planning skills in a fast-paced environment.

• A creative mind with an ability to suggest improvements.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance