LHH Recruitment Solutions is partnering with a fantastic company in Scottsdale, AZ that is looking to add an Executive Assistant to join their team. This is a full-time Monday through Friday in-office position. Pay range is $28-$32.00 per hour depending on prior experience.

The Executive Assistant/Personal Assistant (EA/PA) provides high-level administrative support to the CEO or other top executives. This role requires a proactive, detail-oriented professional who excels at multitasking and managing both business and personal responsibilities. The EA/PA will be responsible for handling confidential matters, managing schedules, coordinating travel, and assisting with personal tasks to ensure the executive's day-to-day operations run smoothly.

Key Responsibilities:

• Executive Support:

  • Manage the executive’s calendar, including scheduling meetings, appointments, and events.
  • Coordinate all travel arrangements (flights, accommodations, itineraries) for business and personal trips.
  • Act as the gatekeeper for the executive, handling all communications, screening calls, and managing correspondence.
  • Prepare and organize documents, presentations, and reports for meetings and conferences.
  • Attend meetings with or on behalf of the executive to take notes and follow up on action items.

• Personal Assistance:

  • Assist with personal tasks such as managing household staff, running errands, and coordinating family events or special occasions.
  • Handle personal financial matters, including managing expense reports, paying bills, and tracking budgets.
  • Organize and oversee personal projects, such as home renovations or charitable activities.

• Administrative & Office Management:

  • Organize and maintain filing systems, ensuring easy access to important documents.
  • Manage the executive’s email, prioritizing communications and responding on behalf of the executive when necessary.
  • Handle confidential information with discretion and maintain a high level of professionalism.
  • Coordinate with other executive assistants or team members to ensure smooth interdepartmental collaboration.
  • Assist with event planning and execution for company or personal events.

• Project Management:

  • Oversee special projects, ensuring deadlines are met and that all deliverables are completed to the highest standard.
  • Track project progress, delegate tasks, and report updates to the executive.
  • Work with cross-functional teams to ensure that executive priorities and goals are being addressed.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field (preferred). High School diploma or GED is required.
• 3+ years of experience as an Executive Assistant or Personal Assistant is required. No exceptions. Proven experience doing calendar management, travel arrangements, reconciling expense reports, and personal assisting with errand tasks.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other office management software (e.g., Google Workspace, Zoom).
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail and the ability to work independently.
• Excellent interpersonal skills with the ability to build relationships at all levels.
• High level of professionalism and judgment.
• Ability to anticipate the needs of the executive and act accordingly.
• Flexible and adaptable in a fast-paced environment.
• Experience managing complex travel logistics and event planning.

If you meet the minimum requirements and interested in this position apply now!

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance