Job Title: Sr. Practice Assistant (Hybrid)

Location: Seattle, WA

Employment Type: Direct Hire

Salary: $85,000 - $105,000 per year

Job Description:

We are seeking a highly organized and detail-oriented Practice Assistant to join our client's practice group. This role involves providing comprehensive administrative support to a team of lawyers.

Key Responsibilities:

• Provide high-level administrative support, including client billing, matter management, project organization, and database/file management.
• Coordinate and prepare monthly client bills.
• Manage emails, calendar appointments, and client contact lists.
• Schedule meetings and coordinate logistics.
• Organize and maintain correspondence and documents using the document management system.
• Create, edit, and proofread letters, legal documents, and memos.
• Assist with business development support as needed.
• Manage physical and electronic files, including intake, retention, retrieval, and transfer of records.
• Prepare check requests and expense reports.
• Coordinate domestic and international travel arrangements and process related business expense reimbursements.
• Provide backup support to other practice assistants as needed.

Qualifications:

• 3 to 5 years of experience as a legal practice assistant, executive assistant, or administrative assistant, preferably in a large law or professional firm.
• Strong administrative skills, including typing, proofreading, spelling, grammar, and math.
• Proficiency in Windows 365, iManage, Acrobat Adobe, Concur, Intapp, and Elite 3E/Paperless Proforma preferred.
• Excellent organizational and time management skills.
• Ability to take initiative and anticipate next steps.
• Positive attitude and growth mindset.
• Professional demeanor with clients, lawyers, paralegals, and staff.
• Excellent communication skills.

• Paid medical/dental/vision premiums
• 401(k) with profit sharing
• 20–25 days PTO
• Paid parental leave
• Backup child/elder care
• Student loan refinancing support

Work Environment:

• Hybrid work model: First 90 days in-office for training, then 2 days remote per week.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance