We are seeking a detail-oriented and proactive Legal Administrative Assistant to support our legal team. This role involves a wide range of administrative and clerical tasks to ensure the efficient operation of legal processes and case management. The ideal candidate will be highly organized, tech-savvy, and capable of managing multiple priorities in a fast-paced legal environment.

Essential Functions

• Set up new case files, including conflict worksheet preparation and file organization

• Maintain and manage legal files with systems to track document locations and status

• Prepare and edit general correspondence, pleadings, and discovery documents from attorney dictation with a preference for same-day turnaround

• Draft form and enclosure letters to courts, opposing counsel, and clients

• File legal documents and correspondence, including scanning, copying, and faxing

• Prepare documents for court filings and distribute filed copies to relevant parties

• Handle incoming calls and messages for attorneys in their absence

• Review, scan, and process incoming and outgoing mail using NetDocuments

• Schedule mediations, depositions, and client meetings; manage related calendar entries

• Prepare materials for meetings, hearings, and discovery production

• Submit invoices and request checks for court-related expenses

• Coordinate with finance to close files and prepare them for offsite storage

• Perform other duties as assigned by management or supervising attorneys

Qualifications

• Proficiency in Microsoft Word and Office Suite

• Minimum typing speed of 70 WPM

• Familiarity with NetDocuments and Elite software is a plus

• Ability to support three or more attorneys simultaneously

• Strong time management and organizational skills

• Excellent verbal and written communication abilities

• High attention to detail and accuracy

• Ability to handle confidential information with discretion

• Capable of working independently and collaboratively

• Flexible and able to manage competing priorities under pressure

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance